Coordinated Entry

Coordinated Entry (CE) is a system that allows for coordinated entry into a local homeless services system, as well as coordinated movement within and ultimately exit from the system. Coordinated Entry increases the efficiency of a homeless assistance system by standardizing access to homeless services and coordinating program referrals.

The Ohio Balance of State Continuum of Care (BoSCoC) is committed to sustaining a CE system that will help to advance our goals of helping households quickly access appropriate services to address housing crises, increasing exits to housing, decreasing length of time homeless, and reducing returns to homelessness.

You can contact information for all CE Access Points in the Ohio BoSCoC here: https://cohhio.org/boscoc/

Coordinated Entry System Evaluation

Ohio BoSCoC Coordinated Entry System Evaluation: Final Report (Presentation) – October 31, 2023
Ohio BoSCoC Coordinated Entry System Evaluation: Final Report (Recording)
Passcode: HrVg#57g

Ohio BoSCoC Coordinated Entry System Evaluation: Kick-Off Meeting (Presentation) – March 28, 2023
Ohio BoSCoC Coordinated Entry System Evaluation: Kick-Off Meeting (Recording)
Passcode: Py^4pqSx

Coordinated Entry Policy and Guidance Documents

Ohio BoSCoC Coordinated Entry Operational Manual (updated January 2024)

Ohio BoSCoC Coordinated Entry Marketing Materials Templates
Instructions for Adapting Templates

Marketing Materials Templates
Flyer Size Template
Flyer Square Size, social media post
Trifold Brochure, pdf
Business Card, side 1
Business Card, side 2
Flyer, docx

Coordinated Entry Events Update

Clarity has scheduled substantial updates for Monday, November 14, 2022. These updates will impact some workflows for client enrollments. Services like “Referral to Prevention Assistance project” and “Problem Solving/Diversion/Rapid Resolution intervention or service” will no longer appear under the Provide Services tab in an open enrollment. These and other Coordinated Entry-related services will appear in a new tab called Events. The COHHIO HMIS Team will have access to test this new Events tab on Monday, October 31, 2022. After testing, our team will provide more detailed information about how to adjust workflows. For more information, please see the documentation provided by our HMIS vendor below.

Coordinated Entry Events Update
CE Events Update Training Video
COHHIO HMIS Workflows

Regional Coordinated Entry Plans

(The CE plans for each region are currently being modified and will be posted here when they are complete.)

Coordinated Entry Equity Initiative

Coordinated Entry Equity Initiative Workplan Update (Presentation) – May 24, 2023
Coordinated Entry Equity Initiative Workplan Update (Recording) – May 24, 2023
– passcode: &LZ5vRR*

Coordinated Entry Equity Initiative Rural 101 Series, listserv message, 6.9.22
Coordinated Entry Equity Initiative Kickoff Call Recording
Coordinated Entry Equity Initiative Kickoff Call Slides
Coordinated Entry Equity Initiative and Core Team Recruitment, listserv message, 2.3.22

Referral Guidance

Ohio BoSCoC Coordinated Entry Referral and VI-SPDAT Guidance, 4.8.22

Diversion

Diversion Forms
Diversion Screening Screening Tool, 1.2024

Ohio BoSCoC Diversion Process FAQ (update pending)
Diversion Key Elements Graphic
When Diversion Takes Place Graphic
Households Facing Housing Instability Graphic

VI-SPDAT

VI-SPDAT Tools
VI-SPDAT V3 Single Adults – fillable
VI-F-SPDAT V3 Families – fillable
TAY-VI-SPDAT V2 Youth – fillable

VI-SPDAT V3 Single Adults – printable
VI-F-SPDAT V3 Families – printable
TAY-VI-SPDAT V2 Youth – printable

VI-SPDAT Guidance
VI-SPDAT V3 Guidance
Administering the VI-SPDAT COHHIO e-learning course
Directions for enrolling in the VI-SPDAT e-learning course
Support and Accountability Guide for the VI-SPDAT Course

VI-SDPAT V3 Changes Webinar Recording – July 7, 2021
VI-SDPAT V3 Changes Webinar Slides – July 7, 2021
VI-SPDAT Updates, listserv message – July 30, 2021

Training

Coordinated Entry Updates Training (Slides) – March 19, 2024
Coordinated Entry Updates Training (Recording) – March 19, 2024
Passcode: Q&*rFe7*
 – Process and Timeline to Comply with Ohio BoSCoC Coordinated Entry Training Requirements – March 19, 2024

Coordinated Entry (CE) Fundmentals e-learning course
 – Announcement about release of CE Fundamentals course – 8.31.23
 – Directions for enrolling in the CE Fundamentals course
– Support and Accountability Guide for the CE Fundamentals Course

B-PAT Pilot Project

B-PAT Pilot Project Outline
B-PAT Pilot Project Kick-off Meeting, May 13, 2024
B-PAT Pilot Project Kick-Off Meeting, recording, May 13, 2024
– Passcode: a&kmsGu9

B-PAT Instructional Guide
Guidance for Comparing Assessment Tool Scores

B-PAT Tools
B-PAT for Households without Children (at least one adult age 25+)
B-PAT for Households with Minor Children (at least one adult age 25+)
B-PAT for Non-Parenting Youth (youth ages 18-24)
B-PAT for Parenting Youth with Minor Children (youth ages 18-24)

Additional Resources

HUD CoC Program Toolkit: Coordinated Entry
USICH: Enhancing Coordinated Entry through Partnerships with Mainstream Resources and Programs
HUD Requirements for CE Systems March 2017 Webinar
HUD Notice Establishing Additional Requirements for a Continuum of Care Centralized or Coordinated Assessment System
HUD Coordinated Entry Policy Brief
NAEH Coordinated Entry Toolkit