Coordinated Entry

Overview

Coordinated Entry (CE) is a system that allows for coordinated entry into a local homeless services system, as well as coordinated movement within and ultimately exit from the system. Coordinated Entry increases the efficiency of a homeless assistance system by standardizing access to homeless services and coordinating program referrals.

The Ohio Balance of State Continuum of Care (BoSCoC) is committed to sustaining a CE system that will help to advance our goals of helping households quickly access appropriate services to address housing crises, increasing exits to housing, decreasing length of time homeless, and reducing returns to homelessness.

From December 2017 through January 2018, Homeless Planning Regions within the Ohio BoSCoC will begin formally implementing their redesigned CE processes and system. These updated systems should help ensure that households in crisis can quickly access needed shelter and services, and then, with appropriate assistance, rapidly move back into permanent housing.

Coordinated Entry Policy Documents

Coordinated Entry Victim Service Policy – August 2018
Ohio BoSCoC Coordinated Entry Systems Standards – March 2017 Update
Coordinated Entry at a Glance

Regional Coordinated Entry Plans

Region 1 Coordinated Entry Plan
Region 2 Coordinated Entry Plan
Region 3 Coordinated Entry Plan
Region 4 Coordinated Entry Plan
Region 5 Coordinated Entry Plan
Region 6 Coordinated Entry Plan
Region 7 Coordinated Entry Plan
Region 8 Coordinated Entry Plan
Region 9 Coordinated Entry Plan
Region 10 Coordinated Entry Plan
Region 11 Coordinated Entry Plan
Region 12 Coordinated Entry Plan
Region 13 Coordinated Entry Plan
Region 14 Coordinated Entry Plan
Region 15 Coordinated Entry Plan
Region 16 Coordinated Entry Plan
Region 17 Coordinated Entry Plan

Coordinated Entry Graphics
Role of Access Points – August 2018 Update
Access Point vs. Referring Agency
What is the VI-SPDAT – July 2018 Update
Diversion vs. VI-SPDAT
PSH and RRH Prioritization Process
Ohio BoSCoC Coordinated Entry System Steps
Unsheltered Provider

Coordinated Entry FAQ Document

Diversion

Diversion Forms
Diversion Screening Script
HMIS Diversion Form

Diversion Guidance Documents
Updated Diversion Webinar 
Updated Diversion Powerpoint 
Introductory Diversion Webinar
Ohio BoSCoC Diversion Process FAQ
Diversion Implementation Webinar
Diversion Workflow
Access Point Diversion Process Workflow
Diversion Key Elements Graphic
When Diversion Takes Place Graphic
Households Facing Housing Instability Graphic

VI-SPDAT

VI-SPDAT Tools
VI-SPDAT 2.0 Singles: Print Version
VI-SPDAT 2.0 Singles: Fillable Version
VI-SPDAT 2.0 Families: Print Version
VI-SPDAT 2.0 Families: Fillable Version

TAY-VI-SPDAT: Fillable Version 
TAY-VI-SPDAT General Information

VI-SPDAT Guidance
VI-SPDAT Instructional Guide
VI-SPDAT Online Training Quiz Text
OrgCode VI-SPDAT 2.0 Training Video

CE Launch Webinars

Region 2
Region 3
Region 4, 14, 16
Region 7
Region 8
Region 9
Region 10
Region 12
Region 15

Training

Coordinated Entry Systems Standards Webinar
Diversion HMIS Workflow Training
VI-SPDAT Training Video
TAY-VI-SPDAT Training Video
TAY-VI-SDPAT Powerpoint

Additional Resources

HUD CoC Program Toolkit: Coordinated Entry
USICH: Enhancing Coordinated Entry through Partnerships with Mainstream Resources and Programs
HUD Requirements for CE Systems March 2017 Webinar
HUD Notice Establishing Additional Requirements for a Continuum of Care Centralized or Coordinated Assessment System
HUD Coordinated Entry Policy Brief
NAEH Coordinated Entry Toolkit
USICH Opening Doors
HMIS CE Workflows