Coordinated Entry

Coordinated Entry (CE) is a system that allows for coordinated entry into a local homeless services system, as well as coordinated movement within and ultimately exit from the system. Coordinated Entry increases the efficiency of a homeless assistance system by standardizing access to homeless services and coordinating program referrals.

The Ohio Balance of State Continuum of Care (BoSCoC) is committed to sustaining a CE system that will help to advance our goals of helping households quickly access appropriate services to address housing crises, increasing exits to housing, decreasing length of time homeless, and reducing returns to homelessness.

From December 2017 through January 2018, Homeless Planning Regions within the Ohio BoSCoC will begin formally implementing their redesigned CE processes and system. These updated systems should help ensure that households in crisis can quickly access needed shelter and services, and then, with appropriate assistance, rapidly move back into permanent housing.

Coordinated Entry Policy Documents

Ohio BoSCoC: Temporary Prioritization Report and Process (effective through September 2021)
Ohio BoSCoC Coordinated Entry Operational Manual (updated November 2021)
Coordinated Entry Victim Service Policy – August 2019

Regional Coordinated Entry Plans

(The CE plans for each region are currently being modified and will be posted here when they are complete.)

Coordinated Entry Equity Initiative

Coordinated Entry Equity Initiative Rural 101 Series, listserv message, 6.9.22
Coordinated Entry Equity Initiative Kickoff Call Recording
Coordinated Entry Equity Initiative Kickoff Call Slides
Coordinated Entry Equity Initiative and Core Team Recruitment, listserv message, 2.3.22

Coordinated Entry Graphics

Role of Access Points – August 2018 Update
Access Point vs. Referring Agency
PSH and RRH Prioritization Process
Ohio BoSCoC Coordinated Entry System Steps
Unsheltered Provider

Coordinated Entry FAQ Document

Referral Guidance

Ohio BoSCoC Coordinated Entry Referral and VI-SPDAT Guidance, 4.8.22

Diversion

Diversion Forms
Diversion Screening Script

Diversion Guidance Documents
Updated Diversion Webinar 
Updated Diversion Powerpoint 
Ohio BoSCoC Diversion Process FAQ (update pending)
Diversion Key Elements Graphic
When Diversion Takes Place Graphic
Households Facing Housing Instability Graphic

VI-SPDAT

VI-SPDAT Tools
VI-SPDAT V3 Single Adults – fillable
VI-F-SPDAT V3 Families – fillable
TAY-VI-SPDAT V2 Youth – fillable

VI-SPDAT V3 Single Adults – printable
VI-F-SPDAT V3 Families – printable
TAY-VI-SPDAT V2 Youth – printable

VI-SPDAT Guidance
VI-SDPAT V3 Changes Webinar Recording – July 7, 2021
VI-SDPAT V3 Changes Webinar Slides – July 7, 2021
VI-SPDAT Updates, listserv message – July 30, 2021
VI-SPDAT V3 Guidance
TAY-VI-SPDAT General Information
Request the Administering the VI-SPDAT eLearning Course
Administering the VI-SPDAT COHHIO eLearning Center Course

CE Launch Webinars
Region 2
Region 3
Region 4, 14, 16
Region 7
Region 8
Region 9
Region 10
Region 12
Region 15

Training

Coordinated Entry Training Series: Referrals (Webinar Presentation) – February 28, 2020
Coordinated Entry Training Series: Referrals (Recording) – February 28, 2020
Coordinated Entry Training Series: Prioritization (Webinar Presentation) – February 12, 2020
Coordinated Entry Training Series: Prioritization (Recording) – February 12, 2020
Coordinated Entry Training Series: Assessment (Webinar Presentation) – January 24, 2020
Coordinated Entry Training Series: Assessment (Recording) – January 24, 2020
Coordinated Entry Training Series: Access (Webinar Presentation) – January 8, 2020
Coordinated Entry Training Series: Access (Recording) – January 8, 2020
Coordinated Entry Training Series Kick-Off (Webinar Presentation) – December 11, 2019
Coordinated Entry Training Series Kick-Off (Recording) – December 11, 2019
Coordinated Entry Systems Standards Webinar
Diversion HMIS Workflow Training
VI-SPDAT Training Video
TAY-VI-SPDAT Training Video
TAY-VI-SDPAT Powerpoint

Additional Resources

HUD CoC Program Toolkit: Coordinated Entry
USICH: Enhancing Coordinated Entry through Partnerships with Mainstream Resources and Programs
HUD Requirements for CE Systems March 2017 Webinar
HUD Notice Establishing Additional Requirements for a Continuum of Care Centralized or Coordinated Assessment System
HUD Coordinated Entry Policy Brief
NAEH Coordinated Entry Toolkit
USICH Opening Doors
HMIS CE Workflows