Coordinated Entry

Coordinated Entry (CE) is a system that allows for coordinated entry into a local homeless services system, as well as coordinated movement within and ultimately exit from the system. Coordinated Entry increases the efficiency of a homeless assistance system by standardizing access to homeless services and coordinating program referrals.

The Ohio Balance of State Continuum of Care (BoSCoC) is committed to sustaining a CE system that will help to advance our goals of helping households quickly access appropriate services to address housing crises, increasing exits to housing, decreasing length of time homeless, and reducing returns to homelessness.

Coordinated Entry System Evaluation

Ohio BoSCoC Coordinated Entry System Evaluation: Kick-Off Meeting (Presentation) – March 28, 2023
Ohio BoSCoC Coordinated Entry System Evaluation: Kick-Off Meeting (Recording)
Passcode: Py^4pqSx

Coordinated Entry Policy Documents

Ohio BoSCoC Coordinated Entry Operational Manual (updated March 2023)
Coordinated Entry Victim Service Policy – August 2019

Coordinated Entry Events Update

Clarity has scheduled substantial updates for Monday, November 14, 2022. These updates will impact some workflows for client enrollments. Services like “Referral to Prevention Assistance project” and “Problem Solving/Diversion/Rapid Resolution intervention or service” will no longer appear under the Provide Services tab in an open enrollment. These and other Coordinated Entry-related services will appear in a new tab called Events. The COHHIO HMIS Team will have access to test this new Events tab on Monday, October 31, 2022. After testing, our team will provide more detailed information about how to adjust workflows. For more information, please see the documentation provided by our HMIS vendor below.

Coordinated Entry Events Update
CE Events Update Training Video
COHHIO HMIS Workflows

Regional Coordinated Entry Plans

(The CE plans for each region are currently being modified and will be posted here when they are complete.)

Coordinated Entry Equity Initiative

Coordinated Entry Equity Initiative Rural 101 Series, listserv message, 6.9.22
Coordinated Entry Equity Initiative Kickoff Call Recording
Coordinated Entry Equity Initiative Kickoff Call Slides
Coordinated Entry Equity Initiative and Core Team Recruitment, listserv message, 2.3.22

Referral Guidance

Ohio BoSCoC Coordinated Entry Referral and VI-SPDAT Guidance, 4.8.22

Diversion

Diversion Forms
Diversion Screening Script (update pending)

Ohio BoSCoC Diversion Process FAQ (update pending)
Diversion Key Elements Graphic
When Diversion Takes Place Graphic
Households Facing Housing Instability Graphic

VI-SPDAT

VI-SPDAT Tools
VI-SPDAT V3 Single Adults – fillable
VI-F-SPDAT V3 Families – fillable
TAY-VI-SPDAT V2 Youth – fillable

VI-SPDAT V3 Single Adults – printable
VI-F-SPDAT V3 Families – printable
TAY-VI-SPDAT V2 Youth – printable

VI-SPDAT Guidance
VI-SDPAT V3 Changes Webinar Recording – July 7, 2021
VI-SDPAT V3 Changes Webinar Slides – July 7, 2021
VI-SPDAT Updates, listserv message – July 30, 2021
VI-SPDAT V3 Guidance
Request the Administering the VI-SPDAT eLearning Course
Administering the VI-SPDAT COHHIO eLearning Center Course

Training

Coordinated Entry Training Series: Referrals (Webinar Presentation) – February 28, 2020
Coordinated Entry Training Series: Referrals (Recording) – February 28, 2020
Coordinated Entry Training Series: Prioritization (Webinar Presentation) – February 12, 2020
Coordinated Entry Training Series: Prioritization (Recording) – February 12, 2020
Coordinated Entry Training Series: Assessment (Webinar Presentation) – January 24, 2020
Coordinated Entry Training Series: Assessment (Recording) – January 24, 2020
Coordinated Entry Training Series: Access (Webinar Presentation) – January 8, 2020
Coordinated Entry Training Series: Access (Recording) – January 8, 2020
Coordinated Entry Training Series Kick-Off (Webinar Presentation) – December 11, 2019
Coordinated Entry Training Series Kick-Off (Recording) – December 11, 2019
Coordinated Entry Systems Standards Webinar – January 12, 2017

Additional Resources

HUD CoC Program Toolkit: Coordinated Entry
USICH: Enhancing Coordinated Entry through Partnerships with Mainstream Resources and Programs
HUD Requirements for CE Systems March 2017 Webinar
HUD Notice Establishing Additional Requirements for a Continuum of Care Centralized or Coordinated Assessment System
HUD Coordinated Entry Policy Brief
NAEH Coordinated Entry Toolkit