About HMIS

COHHIO administers the Homeless Management Information Systems (HMIS) for Ohio’s Balance of State Continuum of Care (CoC) and the Mahoning CoC. Click below to find our HMIS Help Desk (including HMIS forms and workflows), Data Quality R Shiny App, R minor App, and more.

If you would like to sign up for an HMIS User Training, use the Register for Training form on the Training and Templates page of the website.

HMIS Transition

HMIS Transition FAQs

HMIS Transition Webinar Series

Register for the series at this link: https://attendee.gotowebinar.com/register/6870284528259863564
HMIS Users should attend all webinars in the series. If you are unable to attend, please view the recordings posted below.

Tue, Jun 29, 2021 10:00 AM – 12:00 PM EDT (Required)
Webinar Recording
Webinar Slides

Wed, Jul 21, 2021 10:00 AM – 12:00 PM EDT (Required)
On 7/26/21 the HMIS Team noticed an odd setting in the new HMIS system. We have determined that the HP workflow demonstrated in this webinar recording may no longer be correct. In the recording, the HP client is created and enrolled in an HP program. We believe that this may not be the final workflow in the new Clarity HMIS. We will provide training videos shortly to correct this in the COHHIO eLearning Center.
Webinar Recording
Webinar Slides
Webinar Q&A

Wed, Aug 11, 2021 10:00 AM – 12:00 PM EDT (Required)
Webinar Recording
Webinar Slides
Webinar Q&A

Wed, Aug 25, 2021 10:00 AM – 12:00 PM EDT (Required)
Webinar Recording
Webinar Slides

HMIS Transition Open Office Hours

Tuesdays, Aug 17 – Sep 14 2021 1:00 PM – 4:00 PM EDT (Optional)
Limited availability – 150 attendees
https://global.gotomeeting.com/join/488830461

HMIS Transition Dates

Thursday, July 15, 2021 – New Users Can Register for Training
New Users can register for HMIS New User Training on the Training and Templates page

Sunday, July 18, 2021 to Sunday, August 1, 2021 – Blackout
You will not be able to enter information into either HMIS during this blackout period. Be sure to run any reports that you need prior to Sunday, July 18th. We anticipate that SSVF providers will be able to run their August export as scheduled from Clarity

Monday, July 19, 2021 – Release of the COHHIO eLearning Center Course
We are delayed in publishing the eLearning training about the transition as configuration in our new HMIS system is still underway. Keep an eye out for emails from the COHHIO eLearning Center. https://cohhio.litmos.com/

Monday, August 9, 2021 – HUD Data Launch Date
We expect that HUD data will be available in the new HMIS system on Monday, August 2nd. HUD data includes most of what you are used to seeing in your ServicePoint Assessments. It does not include custom data elements like COVID questions.

Monday, August 16, 2021 – Custom Data Launch Date
Custom data (in addition to HUD data) will be available in the HMIS system on Monday, August 16th. Custom data includes things like COVID screening tool and vaccination fields and homeless veterans information.

New HMIS System Guidance