About HMIS
COHHIO administers the Homeless Management Information Systems (HMIS) for Ohio’s Balance of State Continuum of Care (CoC) and the Mahoning CoC. Click below to find our HMIS Help Desk (including HMIS forms and workflows), Data Quality R Shiny App, R minor App, and more.
If you would like to sign up for an HMIS User Training, use the Register for Training form on the Training and Templates page of the website.
Clarity
R minor
R minor elevated
eLearning Center
Knowledge Books
Clarity Human Services Help Center
HMIS Transition
HMIS Transition Webinar Series
Register for the series at this link: https://attendee.gotowebinar.com/register/6870284528259863564
HMIS Users should attend all webinars in the series. If you are unable to attend, please view the recordings posted below.
Tue, Jun 29, 2021 10:00 AM – 12:00 PM EDT (Required)
Webinar Recording
Webinar Slides
Wed, Jul 21, 2021 10:00 AM – 12:00 PM EDT (Required)
On 7/26/21 the HMIS Team noticed an odd setting in the new HMIS system. We have determined that the HP workflow demonstrated in this webinar recording may no longer be correct. In the recording, the HP client is created and enrolled in an HP program. We believe that this may not be the final workflow in the new Clarity HMIS. We will provide training videos shortly to correct this in the COHHIO eLearning Center.
Webinar Recording
Webinar Slides
Webinar Q&A
Wed, Aug 11, 2021 10:00 AM – 12:00 PM EDT (Required)
Webinar Recording
Webinar Slides
Webinar Q&A
Wed, Aug 25, 2021 10:00 AM – 12:00 PM EDT (Required)
Webinar Recording
Webinar Slides
Coordinated Entry Events Update
Clarity has scheduled substantial updates for Monday, November 14, 2022. These updates will impact some workflows for client enrollments. Services like “Referral to Prevention Assistance project” and “Problem Solving/Diversion/Rapid Resolution intervention or service” will no longer appear under the Provide Services tab in an open enrollment. These and other Coordinated Entry-related services will appear in a new tab called Events. The COHHIO HMIS Team will have access to test this new Events tab on Monday, October 31, 2022. After testing, our team will provide more detailed information about how to adjust workflows. For more information, please see the documentation provided by our HMIS vendor below.
Bitfocus: Coordinated Entry Events Update
CE Events Update Training Video
Clarity HMIS Access Point Training
We will cover Coordinated Entry concepts, forms, and workflows.
Register for the webinar here.
Wed, Dec 16, 2:00 PM – 4:00 PM EDT (Rescheduled from Dec 15)
Webinar Recording
Webinar Slides
Access Point Workflows
Please provide feedback on the following new workflows by emailing hmis@cohhio.org.
Access Point Successful Diversion Event Workflow
Access Point Enrollment and Referral to Emergency Shelter Workflow
Access Point Enrollment and Referral to Rapid Re-Housing or Permanent Supportive Housing Workflow
Access Point Referral to Emergency Housing Voucher Event Workflow
Access Point Referral to Homelessness Prevention Event Workflow
Checking Pending Referrals and Enrolling a Household Workflow
Street Outreach Enrollment and Referral to Emergency Shelter Workflow
Street Outreach Enrollment and Referral to Rapid Re-Housing or Permanent Supportive Housing Workflow
HMIS Open Office Hours
Tuesday, December 13, 2022 1:00 PM – 3:00 PM
Tuesday, January 10, 2023 2:00 PM – 3:00 PM
Tuesday, February 14, 2023 2:00 PM – 3:00 PM
Tuesday, March 14, 2023 2:00 PM – 3:00 PM
Tuesday, April 4, 2023 2:00 PM – 3:00 PM
Tuesday, May 9, 2023 2:00 PM – 3:00 PM
Tuesday, June 13, 2023 2:00 PM – 3:00 PM
Tuesday, July 11, 2023 2:00 PM – 3:00 PM
Tuesday, August 8, 2023 2:00 PM – 3:00 PM
Tuesday, September 12, 2023 2:00 PM – 3:00 PM
Tuesday, October 10, 2023 2:00 PM – 3:00 PM
Tuesday, November 14, 2023 2:00 PM – 3:00 PM
Tuesday, December 12, 2023 2:00 PM – 3:00 PM
