Coordinated Entry

Coordinated Entry (CE) is a system that allows for coordinated entry into a local homeless services system, as well as coordinated movement within and ultimately exit from the system. Coordinated Entry increases the efficiency of a homeless assistance system by standardizing access to homeless services and coordinating program referrals.

The Ohio Balance of State Continuum of Care (BoSCoC) is committed to sustaining a CE system that will help to advance our goals of supporting households to quickly access appropriate services, address housing crises, increasing exits to housing, decreasing length of time homeless, and reducing returns to homelessness.

Coordinated Entry System Evaluation

CE Feedback Survey Resources
Provider CE Feedback Survey
Client CE Feedback Survey
CE Client Survey Flyer

Ohio BoSCoC Coordinated Entry System Evaluation: Final Report (Presentation) – October 31, 2023
Ohio BoSCoC Coordinated Entry System Evaluation: Final Report (Recording)
Passcode: HrVg#57g

Ohio BoSCoC Coordinated Entry System Evaluation: Kick-Off Meeting (Presentation) – March 28, 2023
Ohio BoSCoC Coordinated Entry System Evaluation: Kick-Off Meeting (Recording)
Passcode: Py^4pqSx

Coordinated Entry Policy and Guidance Documents

Ohio BoSCoC Coordinated Entry Operational Manual (updated January 2024)

Ohio BoSCoC Coordinated Entry Marketing Materials Templates
– Instructions for Adapting Templates

Marketing Materials Templates
– Flyer Size Template
– Flyer Square Size, social media post
– Trifold Brochure, pdf
– Business Card, side 1
– Business Card, side 2
– Flyer, docx

Coordinated Entry Equity Initiative

Coordinated Entry Equity Initiative Workplan Update (Presentation) – May 24, 2023
Coordinated Entry Equity Initiative Workplan Update (Recording) – May 24, 2023
Passcode: &LZ5vRR*

Referral Guidance

Coordinated Entry Referral Documentation Guidance

Diversion

Diversion Forms
Diversion Screening Tool, 1.2024

Ohio BoSCoC Housing Assessment and Resource Prioritization (HARP) Tool

HARP Tools
HARP HH with Children
HARP HH without Children
HARP YYA with Children
HARP YYA without Children

HARP Tools Spanish Translation
Spanish- HARP HH with Children
Spanish- HARP HH without Children
Spanish- HARP YYA with Children
Spanish- HARP YYA without Children

HARP Tool Guidance
HARP Tool Guidance
HARP Tool FAQ – updated June 17, 2025
Comparison Tool for HARP Tool and VI-SPDAT Scores
COHHIO’s E-Learning Center Getting Started Guide

HARP Tool Transition Plan, listserv message – May 12, 2025

Disclaimer
The HARP Tool was developed for use within the Ohio Balance of State Continuum of Care (Ohio BoSCoC) based on the priorities and needs of our communities. It has not been independently tested or evaluated by a third party. Use of this tool by other communities or Continuums of Care (CoCs) is at their own discretion and risk. Users outside the Ohio BoSCoC are responsible for reviewing and updating the tool as new versions or updates become available. Any use or adaptation of the HARP Tool should include appropriate attribution to the Ohio BoSCoC.

Training

HARP Tool Training (Slides) – June 17, 2025
HARP Tool Training (Recording) – June 17, 2025
-Passcode: tuy=6kv4

Coordinated Entry Updates Training (Slides) – March 19, 2024
Coordinated Entry Updates Training (Recording) – March 19, 2024
Passcode: Q&*rFe7*
– Process and Timeline to Comply with Ohio BoSCoC Coordinated Entry Training Requirements – March 19, 2024

Coordinated Entry (CE) Fundamentals e-Learning Course
– Announcement about release of CE Fundamentals Course – August 31, 2023
– Directions for enrolling in the CE Fundamentals Course
– Support and Accountability Guide for the CE Fundamentals Course

Additional Resources

HUD CoC Program Toolkit: Coordinated Entry
USICH: Enhancing Coordinated Entry through Partnerships with Mainstream Resources and Programs
HUD Requirements for CE Systems March 2017 Webinar
HUD Notice Establishing Additional Requirements for a Continuum of Care Centralized or Coordinated Assessment System
HUD Coordinated Entry Policy Brief
NAEH Coordinated Entry Toolkit