Ohio is comprised of nine Continuums of Care (CoC). Lucas, Cuyahoga, Summit, Franklin, Montgomery, Hamilton, Stark, and Mahoning are all urban counties in Ohio, each with their own CoC. The Ohio Balance of State Continuum of Care (BoSCoC) is made up of the remaining 80 non-urban counties in Ohio. Within these 80 counties, there are approximately 400 homeless programs including emergency shelter, transitional housing, rapid re-housing, and permanent supportive housing.
A federal law called the McKinney–Vento Homeless Assistance Act of 1987 provided funding for homeless shelter programs. The Homeless Emergency Assistance and Rapid Transition to Housing (HEARTH) Act of 2009 reauthorized and amended McKinney–Vento, creating three new programs administered by the US Department of Housing and Urban Development (HUD): the Continuum of Care (CoC) Program, the Emergency Solutions Grant (ESG) Program and the Rural Housing Stability Assistance Program (RHSAP).
The CoC Program is designed to assist individuals and families experiencing homelessness and to provide the services needed to help such individuals move into permanent housing with the goal of long-term stability. The CoC Program promotes community-wide planning and strategic use of resources to address homelessness. The acronym CoC is sometimes used to refer to a program, a system, a geographic area, or the group of staff that administer the program.
The Ohio Development Services Agency (OSDA) Office of Community Development has been designated by the Ohio BoSCoC Board to serve as the Collaborative Applicant and the grantee for the CoC’s Planning Grant. ODSA staff serve on Ohio BoSCoC committees and workgroups. ODSA is also the state agency responsible for administering federal Emergency Solutions Grant (ESG) funds and state homeless program funds. In this role, ODSA works to align state and federal program requirements and to ensure coordinated planning across funding streams.
COHHIO is a housing-focused non-profit in Columbus that houses the Ohio BoSCoC staff. Through a contract with ODSA, COHHIO provides staff support for the Ohio BoSCoC including the facilitation of CoC committee meetings, data collection and submission to HUD, preparation of the annual CoC application, and implementation of program performance management and improvement. As the Homeless Management Information System (HMIS) Lead, COHHIO staff also provide support and technical assistance to database users in the Ohio BoSCoC HMIS.
The Ohio BoSCoC is divided into 17 homeless planning regions. Each region has their own lead(s) who organize the region and help ensure all funding requirements are met.
BoSCoC Homeless Planning Regions
The map below shows the 17 homeless planning regions in the Ohio BoSCoC. The counties indicated by stripes are the eight entitlement communities or urban CoC counties that receive direct funding from HUD.
Homeless program representatives in these homeless planning regions coordinate systems and programs. They are responsible for working with ODSA and COHHIO to ensure all HUD homeless program requirements are met. The homeless planning regions report to COHHIO and ODSA, not to HUD.
These homeless planning regions are also responsible for meeting all requirements pertaining to state-level homeless program funding administered by ODSA. These programs include the Emergency Solutions Grant Program (ESG), Homeless Crisis Response Program (HCRP), and the Supportive Housing Program (SHP). For these state programs, the homeless planning regions and some homeless services providers report directly to ODSA. More information about state-funded homeless programs can be found on the ODSA site at http://www.development.ohio.gov/cs/cs_hshp.htm.
Ohio BoSCoC Homeless Planning Regions
The following list describes types of projects in operation in the Ohio Balance of State.
Emergency Shelter (ES) is any facility with overnight sleeping accommodations, the primary purpose of which is to provide temporary shelter for the homeless in general or for specific populations of the homeless.
Safe Haven (SH) is a form of supportive housing that serves hard-to-reach homeless persons with severe mental illness who are on the street and have been unable or unwilling to participate in supportive services.
Transitional Housing (TH) provides housing and accompanying supportive services to homeless individuals and families for up to 24 months to assist with stability and support to successfully move to and maintain permanent housing.
Permanent Supportive Housing (PSH) offers permanent housing and supportive services to assist homeless persons with a disability (individuals with disabilities or families in which one adult or child has a disability) to live independently.
Rapid Re-Housing (RRH) provides housing relocation and stabilization services and short and/or medium-term rental assistance as necessary to help a homeless individual or family move as quickly as possible into permanent housing and achieve stability in that housing.
A Homeless Management Information System (HMIS) is a database used to maintain client and project-level data. The Ohio BoSCoC HMIS uses a HMIS database product called ServicePoint managed by the company WellSky. HMIS data can be used to understand the size, characteristics, and needs of the homeless population. All state and federally funded Ohio BoSCoC homeless projects must use the Ohio BoSCoC HMIS. The only exception to the HMIS participation requirement is for domestic violence victim services agencies, which are prohibited from entering data into HMIS and must instead use a comparable secure database.
National Data shows that Native Americans and Black Americans are immensely overrepresented in the population of people and families experiencing homelessness. Nationally, roughly 40 percent of people experiencing homelessness are people of color. This disparity is heavily influenced by the historical and structural racism within larger systems like the child welfare and criminal justice systems.
The Ohio BoSCoC is working to compare data on race and ethnicity from HMIS to determine the scope of disparities within our community. The goal of examining at our data is align policies and funding to ensure that our system is not perpetuating inequity.
Nationally, the rate of homelessness per 10,000 African Americans is 4.7 times higher than it is for Whites. Among the states, the ratios vary widely from a 16.4 times higher rate in Minnesota, to a 1.7 times higher rate in Mississippi.
Definition of Homelessness
HUD’s Homeless Definition is comprised of four categories listed below. These categories are used to determine a client’s eligibility for programs. For example, a client or family living in a car meets the definition of Category 1 and could be eligible for Rapid Re-Housing. It should be noted that other systems of care often use a different definition of homelessness which may affect how programs determine eligibility.
Category 1 – Literally homeless individuals/families
Literal homelessness is further defined as homeless individuals/families who lack a fixed, regular, and adequate nighttime residence, meaning:
Sleeping in a place not designed for or ordinarily used as a regular sleeping accommodation, such as a place not meant for human habitation
Living in an emergency shelter or transitional housing designated to provide temporary living arrangements (including hotel/motel stays paid for by charitable or government programs)
Exiting an institution where the individual resided for less than 90 days and where the individual entered the situation immediately from emergency shelter (including hotel/motel stays paid for by charitable or government programs) or an unsheltered location
Category 2 – Individuals/families who will imminently (within 14 days) lose their primary nighttime residence with no subsequent residence AND no resources or support networks
Category 3 – Unaccompanied youth or families with children/youth who meet the homeless definition under another federal statute and three additional criteria
Category 4 – Individual/families fleeing or attempting to flee domestic violence with no subsequent residence AND no resource support networks
Ohio BoSCoC homeless projects must document eligibility and services provided to participants. Homeless service providers must document acceptable evidence of participants’ homeless status. Acceptable evidence includes written verification from a third party of a participant’s stay in an unsheltered location, in an emergency shelter, or in a Transitional Housing (TH) program. If documentation cannot be attained, oral verification from a third party can be used as documentation, but case workers must document their due diligence in attempting to obtain third-party written verification. Self-certification of homeless status is only permitted if neither third-party written nor third-party oral verification can be obtained and due diligence was documented.
Third-party written verification of homelessness
Written verification can include an HMIS record or documentation on letterhead from shelter or TH project.
Third-party oral verification from a case worker, outreach worker, or program staff
This can only be used as documentation after case workers have documented their due diligence in attempting to obtain third-party written verification of homeless status.
Self-certification of homeless status
This can only be used as documentation if neither third-party written nor third-party oral verification could be obtained, and due diligence was documented.
For more information see the Ohio BoSCoC Homeless Program Standards on the Governance and Policies page of our site.
The Ohio BoSCoC establishes project and system performance goals for the CoC and conducts ongoing monitoring of program performance for all CoC-funded projects. Additionally, project providers are required to monitor their own performance on a regular basis to ensure that they are meeting the goals established by the CoC.
On-site monitoring began in March of 2019. The purpose of monitoring visits is to ensure that CoC-funded programs are compliant with HUD regulations. These visits are also to ensure that the most vulnerable in our communities seeking assistance from CoC-funded programs are receiving the best services possible.