Governance and Policies

Ohio BoSCoC Planning Regions

The 80 counties within the Ohio BoSCoC are divided into 17 Homeless Planning Regions. Homeless program representatives in these Homeless Planning Regions plan and coordinate local homeless systems and programs and are responsible for working with ODOD and COHHIO to ensure all HUD homeless program requirements are met. The Homeless Planning Regions report to COHHIO and ODOD, not to HUD. A map of the 17 BoSCoC Homeless Planning Regions can be found below.

These Homeless Planning Regions are also responsible for meeting all requirements pertaining to state-level homeless program funding (funded through the Ohio Housing Trust Fund) administered by ODOD. These programs include the Emergency Solutions Grant Program (ESG), Homeless Crisis Response Program (HCRP), and the Supportive Housing Program (SHP). For these state programs, the Homeless Planning Regions and, in some cases, homeless services providers report directly to ODOD. More information about state-funded homeless programs can be found at http://www.development.ohio.gov/cs/cs_hshp.htm.

In sum, the Ohio BoSCoC Homeless Planning Regions help homeless services providers and communities meet the requirements of both their federal grant (HUD’s CoC Program) and state grants (ODOD’s ESG, HAGP, HCRP, and SHP).

Ohio BoSCoC Homeless Planning Regions

Roles of COHHIO and ODOD

The Ohio Department of Development, Office of Community Development (ODOD), has been designated by the Ohio BoSCoC Board to serve as the Collaborative Applicant and the grantee for the CoC Planning grant. Additionally, ODOD staff serve as co-chair of the Ohio BoSCoC Steering Committee and have a standing seat on all other BoSCoC committees/workgroups.

COHHIO provides primary staff support for all activities pertaining to the Ohio BoSCoC including facilitating CoC committee meetings, collecting and submitting PIT/HIC data to HUD, preparing the annual BoSCoC CoC application, and implementing all processes related to program performance management and improvement. As the Homeless Management Information System (HMIS) Lead, COHHIO staff provide technical assistance to providers on the BoSCoC HMIS, basic programmatic issues, and other housing and homelessness related issues as needed. COHHIO’s Continuum of Care Director and Coordinators are the primary contacts for all Ohio BoSCoC work.

ODOD is also the state agency responsible for administering federal Emergency Solutions Grant funds and state homeless program funds. In this role, ODOD works to align state and federal program requirements and to ensure coordinated community planning across funding streams.

Ohio BoSCoC Board, Committees, and Workgroups

The Ohio BoSCoC has several standing committees/workgroups in addition to the CoC Board. Additional workgroups are added as needed. Following is a list and descriptions of the current BoSCoC committees/workgroups.

BoSCoC Board
The BoSCoC Board (also referred to as the CoC Board) is the primary planning body for the BoSCoC. Its members are responsible for making recommendations on policy decisions and reviewing and approving the work of the Steering Committee. In addition, the CoC Board approves the project evaluation process and completion of the CoC application for HUD funding. Members include housing and homeless service providers, funders, advocates, and a representative from every BoSCoC Homeless Planning Region.

The BoSCoC Board meets every other month.

BoSCoC Steering Committee
The Steering Committee is responsible for leading and engaging in most of the work related to maintenance of the Ohio BoSCoC and submission of the annual CoC Program application. Committee members also develop the application process plan, review and score HUD applications submitted by BoSCoC members, and engage in long-term CoC strategic planning. Members of the committee include the Board chair and staff of ODOD, COHHIO, and the Ohio Department of Mental Health and Addiction Services. The Steering Committee meets on a monthly basis.

BoSCoC Performance and Outcomes Committee
The Performance and Outcomes Committee is responsible for developing and implementing plans for the monitoring of BoSCoC homeless programs as well as the BoSCoC system, with an emphasis on outcomes. Committee members engage in the development of program performance improvement plans, and provide input to the Steering Committee and BoSCoC Board regarding renewal programs/outcomes for the CoC application process. The Committee is also responsible for the development and management of plans for system-wide performance.

The Performance and Outcomes Committee meets on a monthly basis.

BoSCoC Project Evaluation Workgroup
The Project Evaluation Workgoup develops the annual project evaluation process that is used to evaluate, score, and rank renewal CoC projects and facilitate funding recommendations for projects included in the annual CoC consolidated application. Membership includes COHHIO CoC staff, ODOD staff, and volunteer members.

The Project Evaluation and Ranking Workgroup meets on a bi-monthly basis in the months preceding and during the annual CoC application period.

BoSCoC HMIS Management Committee
The HMIS Management Committee is responsible for ensuring the ongoing operation and monitoring of the BoSCoC HMIS. Management committee work includes: addressing issues concerning adherence to HMIS policies and procedures, ensuring compliance with data quality standards, and addressing breaches of security. Membership includes all COHHIO HMIS and CoC program staff from the BoSCoC and Mahoning County CoC.

The committee meets on a monthly basis.

BoSCoC Veterans Homelessness Workgroup
The Veterans Homelessness Workgroup is responsible for leading the Ohio BoSCoC Response to Veterans Homelessness. More information can be found on the Veterans Homelessness page. The Veterans Homelessness Workgroup meets monthly.

Youth Action Board
The YAB consists of youth members who are interested in sharing their voice for the purposes of ensuring Ohio BoSCoC policies and system responses reflect the needs of youth. The YAB meets monthly

BoSCoC Coordinated Entry Core Team
The Coordinated Entry Core Team is responsible for leading the work related to Coordinated Entry in the BoSCoC. More information can be found on the Coordinated Entry page.